It is desirable for trustees of area meetings to maintain in one place details of all the assets for which the trustees are responsible, including land, both functional and investment property, trusts, and financial investments. They should also record the location of original deeds, Charity Commission orders, trustees’ minutes and similar documentation.

Friends should be aware that practically all the records now maintained by meetings, including the books of accounts, minute books, property maintenance records, health and safety compliance records, insurance certificates and employment contracts may need to be produced upon the request of government agencies.